Since the development of technology, there have been many changes in the traditional style of work. People went from the culture of working in the office to working remotely. This trend enabled companies to employ and work with the best talents around the world, overcoming time, and space constraints.
Remember that working with a remote team requires slightly more attention than managing an internal team. There is always a possibility that your comments will be misinterpreted, and there is a constant need to prove your “virtual presence.” It’s almost like a professional long-distance relationship with someone.
To cultivate your virtual relationships with remote team members, you can work with tools that are specifically designed to make remote work more productive.
Collaboration
The most important part when working from home is team synchronization and maintaining internal communication efficiency. That is precisely why you need the right tools to collaborate and send text messages to ensure smooth workflows. Here is what we chose:
. Slack is the most popular tool for communication in the remote work community. It helps teams collaborate effectively in different locations. You can stay online and connect with your teammates through various channels and groups, even when away from the office. It allows you to create groups in terms of team/function/thematically, thus helping to segregate conversations.
. Google Hangouts is a free instant messaging application that also allows video conferencing between employees and even groups. You can switch between audio and video calls according to your preferences to facilitate communication. It also provides remote access to the screen for your colleague, which is an advantage during collaboration.
Online Interviewing
Recruiters, nowadays, can efficiently interview directly from home. This saves travel time and can be less stressful than personal conversation. There are different types of tools available for online job interviews. Getting to know them in advance can help you understand them better and achieve a more successful interview.
· Skype is the perfect tool for recruiters with remote recruitment requirements. It has advanced features such as conducting interviews from home, instant messages presenting chat history, corporate-grade security, polling, and easy broadcasting, etc. It also allows for the integration of various office applications.
· Zoom is known for its powerful HD video conferencing. It is the right choice, both for online interviewing and if you want to introduce a candidate to many people – for example, other team members – in real-time. It also allows you to include up to 25 participants. Zoom supports HD video and audio and works on mobile devices in case some of your team members are working remotely.
· Montage is a stand-alone video interview platform that offers both live and on-demand video calls and can be integrated with your applicant tracking software. Used both by large organizations as well as small businesses, it helps recruiters plan and conduct interviews, manage assessments, and collect opinions and results to help managers take an informed decision. It allows users to conduct live one-on-one or panel interviews.
Online Candidate Testing
Conducting candidate testing online provides better opportunities for recruiters to hire the right candidates faster. A lot of tools offer the most comprehensive skills assessment solutions that tackle up-skilling and recruitment challenges.
· Interview Mocha is a tool that conducts in-depth market research to identify the needs of the industry. It also collaborates with respective domain experts to prepare the world’s largest and latest, quality skills assessment repository. Using this tool, you can conduct candidate skill assessments from within your ATS and access 1500+ ready skill tests & aptitude tests created by experts.
· eSkill is considered as the Swiss army knife of online skills assessment. Customizable company tests cover specific job requirements in HR, sales, administration, IT, and accounting across a wide range of industries.
Communication
When it comes to recruiting, staying in touch with candidates is half the battle. Since hiring managers and candidates get to know each other through applications, interviews and negotiations, technologies and changes in communication have changed the way candidates look for a job. Today’s candidates and companies are using new communication channels as well as technologies such as artificial intelligence (AI) and automation to help the recruitment process.
· Twilio is a programming platform for communication. ATS with Twilio API integrations add features such as voice, video, and messages to their applications. Now, you can reach both clients and candidates in the way they prefer and communicate effectively with them using the context associated with this interaction.
· Email is a fantastic and professional way to communicate with your candidates, but there is a possibility of being misunderstood. Because contexts are limited in conversations that contain a lot of text, you must be very careful when writing emails to prospective candidates. Take your time writing emails as candidates are not accustomed to your conversational tone. You want to give yourself time to read the email several times and make sure the words in the email match the message you are trying to convey.
IP Restriction
A straightforward solution to all data security and other similar problems is a VPN. By ordering remote employees to install a VPN on your device, you can ensure not only data security but also the digital security of the device. Even if you limit access to the company network to only some IP addresses, your remote employee will be able to access company resources securely, thanks to VPN.
· PureVPN offers state-of-the-art 256-bit AES encryption, which, when translated into English, means impenetrable data security. Even if the data is accessed in between, the hijacker will only see gibberish data that cannot be read. In addition, because all traffic is routed through VPN servers, viruses, malware, and similar threats are automatically blocked on the server-side, leaving the device virus-free.
· NordVPN protects you by securing internet traffic using the latest technologies that provide reliable and robust encryption between the device and the remote server. Its applications use the OpenVPN and IKEv2 / IPSec protocols to guarantee the highest protection of confidential data.
ATS for Recruiting
One of the most important things that a recruiter needs, quite obviously, is a recruitment software, both when working from the office or remotely. And not just any recruitment software, an applicant tracking system that is affordable, cloud-based, and can handle teams of all sizes. We suggest Vultus Recruit as it is one of the best ATS on the market for all business sizes, and well, it is our product.
· Vultus Recruit enables smooth creation, tracking, and publication of job offers directly from the software itself. It provides a convenient approach to acquiring candidates, regardless of whether it is parsing CVs, storing candidate data, or searching for candidates in various job boards like Monster, Dice, TechFetch and CareerBuilder. You can manage all of your candidates’ data in one place and use the unlimited mass mailing function to effortlessly promote your hotlist among contacts, customers, and suppliers. Thanks to Recruit, you can also create new relationships with clients, nurture existing ones, and analyze your clients.
WFM for Onboarding
A good onboarding experience is an excellent start towards establishing a successful new team member remotely. But manual process management will deplete HR resources. Vultus Connect has an elegant interface and smooth workflows that help new employees quickly complete formalities remotely.
· Vultus Connect improves administrative efficiency, tracks employee performance and working hours, ensures compliance, and maintains workflow. It also helps to track employee attendance easily. This data can then be used to release and automatically manage payrolls. The tool can help in creating custom reports that can be presented to various groups of people, such as investors, stakeholders, or managers. It provides a secure document safe where all confidential employee documents can be stored. It will also keep you updated on compliance, notifying you of deadlines.
Working in a remote team may be new to lot of you but it has many advantages. You can organize your work schedule as you like and work in the comfort of your home. But it also involves difficulties which can be overcome easily. Thanks to technology, some great tools can help you measure employee performance and work to increase their happiness and well-being.
To receive and stay updated about related content:
