Are you still printing the offer letters, signing them manually and the scanning them to email it your employees? Are you still using Excel for time tracking and managing accounts in excel? You know that all this takes lot of time and effort to manage and create a lot of discrepancies.
There is a much better and more efficient way of doing things for HR and Operations departments to stay organized – Workforce Management using cloud technology. A workforce manager software can enhance a lot of business processes.
Companies who have already started using a workforce manager like the Vultus Connect, find it way too easy to access, use, and manage. But a workforce management solution is not just your desk cleaner. Once you understand the value of the workforce manager, you will also figure out why this will be a vital part of your company.
Let’s discuss a few critical functions of a workforce management solution that will help enhance your day-to-day recruitment process:
SAVES TIME
Switching to a workforce manager saves a lot of time by automating and digitizing a lot of manual tasks, that otherwise, an employee or employees would have done. First, filling timesheets becomes extremely fast and convenient as you get access to fill it from anywhere at any time. You can quickly upload any attachments that need to be accessed, either privately or publicly. You also save a lot of time with invoicing as invoices are automatically generated and sent to client once the process is over. By using a workforce manager, you put a review process in place that tracks and helps solve any kind of discrepancies, thus, saving a lot of time and money.
Considering how much time was saved using a workforce manager, a vast number of companies have already started noticing a rise in their profits and productivity.
You do not want your accounting and operations folks spending their time importing, exporting and manipulating data, you want them to focus on what the data is telling.
STREAMLINES COMPLIANCE
Has it ever happened to you when you are at a grocery store thinking that you have your list of items with you, but you have misplaced it? There might not have been any valuable information on a grocery list, but it is a clear representation of how easy it is to lose paper. According to the Department of Labor, losing even a small piece of paper or having incorrect information in a document might end up having adverse effects with huge penalties and legal implications for your company.
Manipulation of files, losing documents and files that are either inaccurate or incomplete can be an expensive blow to a company. Choosing the paperless and excel-less way of data storage on the cloud is the best way to stay compliant without even having to think about it. If employees get to fill in all forms and complete paperwork online, there is a little chance for them to miss out vital information. And, for the people who have to review it, they will not be straining their eyes over illegible handwriting and also, they do not have to bother with all the scanning and filing. It is also very easy to retrieve the documents needed for compliance reporting.
EFFECTIVE DOCUMENT MANAGEMENT
File cabinets were considered the best document management systems back in the day. But with workforce managers that support cloud storage, going paperless and excel-less has become the new norm for every industry. With a secure document vault provided by a workforce manager like the Vultus Connect, you can now store, file, share and access all your essential data like contracts, letters of employment, references, I-9, W-4, etc. Also, with a workforce manager, employees have access to upload documents on their own. So, you no longer have to waste hours or even days uploading documents submitted by employees when they can do it themselves.
LESS EXPENSE, MORE SPACE
Every year, companies spend more than 20 percent of their filing expenses only on space. Apart from saving over $2000 on filing cabinets, a company can save a lot of space when getting rid of filing cabinets.
Using a workforce manager that has an immigration module built in helps you automate things to a whole new level. You get access to a more comprehensive and secure view of your Public Access Files from anywhere you want and at any time. This means a reliable document storage that helps you eliminate unnecessary documents that take up a lot of space and could make your company non-compliant.
Documents are a click away and accessible anywhere.
Even though you do have to make an initial time investment when switching to a workforce manager, but the ROI is fast and big. This is in regards to the amount of time it can save and the amount of frustration it can prevent.
A workforce manager also helps create a more accessible and flexible workforce that improves communication with clients and candidates. In the process of recruitment, a massive amount of paperwork can be avoided, allowing employees to be more productive every day. This will result in a lot of time being saved.
SYNCS WITH THE NEW GENERATION
The latest addition to the workforce in every industry are Gen Z and the Millennials, who prefer everything to be online and also have an active involvement in environment-friendly causes. Millennials prefer doing everything online, be it shopping for day-to-day needs, ordering a cab, ordering food online or using tools that are entirely online. They also choose eco-friendly products when shopping, organize fundraisers for saving the environment, and even work for companies that have a similar environment-friendly mindset. Thirty-five percent of the entire workforce will be Millennials, and twenty-four percent will be Gen Z by 2020. So, it is high time that companies start adapting themselves to match the mindsets of their future employees.
By switching to a workforce manager, companies can drastically reduce the impact on the environment by reducing the use of paper and moving to a digital cloud platform. An average employee in the U.S. uses almost 10,000 sheets of paper a year. That is nearly two trees per year per employee. Imagine how beneficial it would be for recruitment when you have a green office. You can proudly boast your positive impact on the environment to the Millennial and Gen Z candidates.
SWITCHING TO A WORKFORCE MANAGER
A paperless and excel-less workforce manager should be suitable for specific workforce requirements and meeting a company’s business goals. The goal could be building a larger pool of qualified candidates, tracking applicants, streamlining onboarding paperwork for employees, or eliminating paper for training; there should be software that meets your requirements.
Workforce managers can be complicated, but it is easy to switch to and use when you choose the right product from a trustworthy company. Vultus Connect is an all-around workforce manager that helps you manage your Employee Database, Benefits, Time Sheets, Expenses, and Documents, all in one place. If you are not using a workforce manager currently, the support team at Vultus can easily migrate your data from excel to a more secure and reliable digital platform. Things become even easier if you are already using a workforce manager because Vultus Connect provides a seamless migration in a very short time.
Ensure your legal compliance with ease and confidence. Make strategic business decisions swiftly using Vultus Connect, a workforce manager that provides sensible analytics, actionable data points, and centralized financial information.
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