Recruiters have one of the most stressful jobs in the industry. Their job doesn’t end with finding the right candidate, which is a wholesome task. They have a steady job of attracting, engaging, screening, evaluating, interviewing, and hiring candidates. And that doesn’t end there! You need to ensure those candidates show up after onboarding.
Overall, recruiters have a long day every day. Although you have a plate full of tasks as a recruiter, your job shouldn’t worsen your life. A study shows that recruiters spend only 37 percent of their time recruiting. What about the rest of their time? They waste most of their time performing mundane, repetitive tasks, administration activities, and checking emails. Every recruiter dreams of making great hires, talking to the talent that replaces higher positions and generates good revenue for the company. However, poor workflow and productivity tracking prevent them from doing big things. Not anymore! This article jogs you through incredible productivity hacks to thrive as a recruiter.
8 Recruiter Productivity Hacks for an Efficient Recruiting
Build a Productivity Rhythm
Creating a productive workflow is challenging but never impossible. Having a natural productivity workflow allows you to tackle different tasks/projects easily. For example, starting your day by scheduling interviews and meetings or taking calls, gives you quality time for creative activities in the afternoon. A productive rhythm makes your life less stressful because you already know what to do next.
Invest in Technology – Automate Tasks
There are plenty of reasons to use technology and automate recruiting activities. One of the vital reasons to use recruitment software is to save lots of time and avoid mistakes that are easy for humans to make. An applicant tracking software can help you post job ads on job boards in a click, search, and screen resumes effortlessly. Thus automating recruitment breaks down lengthy processes into smaller tasks and helps you work productively.
Create a Checklist for Hiring
Keep a track record of your activities to ensure the complete workflow is sorted. A recruitment checklist acts as a powerful means to accelerate recruitment efforts. It helps you stay on top of your finished, ongoing and upcoming tasks. With a comprehensive checklist by your side, you no longer have to start anything from scratch again and again.
Track your Time
If you can’t measure it, you can’t improve it. Tracking your time to understand where most of your time is wasted is crucial for your recruitment success. Productivity is the number of successful actions you take every day. Measure the number of calls, emails, and messages you make every day. Your tracking data helps you look into where you spend the most time, which way is more effective and how to get better every day.
Look into Your Existing Talent Pool
Your existing candidate pool is a treasure for finding your next best hire. It is the most effective way to find the right candidates faster without much stress.
Your candidate pool is a group of people who already showed interest in working with you. A talent pool is the qualified applicants that didn’t fit well for previous roles. These could be people you found on social media, other platforms, and through referrals.
This way, you can have a database of potential candidates to consider whenever you have an opening. You can rely less on external sources as your talent pool grows. Most importantly, you can build an excellent candidate pool by creating LinkedIn or Facebook groups, engaging candidates through newsletters, and organizing events.
Plan a Time to Check Emails – Leverage Email Templates
A McKinsey study shows that people spend nearly 28 percent of their workweek reading and replying to emails.
Checking and replying to each email is one of the longest tasks for recruiters. It interferes with your productivity and leaves you no time for everyday tasks.
Sending mass emails to your candidate and vendor list with customizable templates using a bulk emailing tool will save you tons of time.
Multitasking Doesn’t Work, Actually.
Most people think multitasking makes you smarter, but it hurts your productivity. When you work on multiple projects at a time, you lose focus. Simply put, multitasking delays the efficiency and final output.
Here are a few tips to avoid multitasking and work productively:
- Keep your phone away – put it on silent
- Use task management software to plan your day
- Take short breaks to shed stress
- Plan a schedule and follow it.
Bonus Tip: To make your workday more productive, complete smaller tasks first.
Spend More Time to Plan
An hour of planning can save you 10 hours of doing.”
~ Dale Carnegie
The key to your productivity success is planning ahead. So, prioritize your workload and don’t rush because you might be recruiting the wrong hire. Thus planning your recruiting process will make your days more productive and improve your overall recruiting process.
So, this is how you can become more productive and a better recruiter. Improving your workflow will make your recruiting easier and enhance your candidate experience.
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