How Cloud Timesheets are Making the World a Better Place

Online Timesheets

Let’s face it:employees hate paperwork. And when filling out paper-based or excel timesheets is part of the workforce management system, the records can get sloppy.

Oftentimes, employees fall behind on their timesheets and have to fudge their hours. The confusion arises from time to time when workers forget important details and mix up the hours or dates of their shift. Overestimations, misplaced data, time wastage; these things affect productivity and cost the company.

In a survey, Software Advice found that nearly half of all hourly employees exaggerate the amount of time they work per shift. These falsified minutes add up, and however small they are, they could cost your business as high as 7% of its annual gross payroll.  

In addition, you need accurate timesheet information for your long-term planning and to help you run a more efficient and profitable business.

While paper timesheets could potentially harm your business in more ways than one, businesses that have adopted cloud timesheets are reaping huge benefits. Let’s have a look at some of these benefits.  

Nearly half of all hourly employees exaggerate the amount of time they work per shift. These falsified minutes add up, and however small they are, they could cost your business.

Managers enjoy tracking time from anywhere.

Like any cloud-based software, the timesheets are stored in the cloud. Employees only need an internet connection and a browser to log in their hours. The manager then can access the data from anywhere provided that s/he has an internet connection and a browsing device. The data becomes ubiquitous with what are virtually mobile timesheets accessible anywhere on any browsing device.

The Business Can Achieve Automation.

With a cloud-based workforce management system, the manager can set reminders and data approval to be automatic. This kind of automation can hugely help you with time management. You don’t have to log into individual employee timesheets to be able to review and approve them.

To save even more time, you may take the automation to a level higher by generating the invoices and calculating the employee payroll based on the timesheets.

With automation comes increased productivity.

Both the manager and his or her teams have more time left in their hands as timesheets activity is largely automated. They can both put this time into more revenue generating activities for the business.

Here are the different ways in which cloud timesheets and the automation it brings help improve productivity.

1.  The Cloud-Based Workforce Management System Reduces Errors

Normally the payroll or manager has to transfer into a database the timesheet data that employees have written down in a manual Excel or paper system. Both the manager and the team are human and may commit errors of omission or commission along the way.

Once someone spots the errors, the parties have to spend valuable company time correcting them. Tracking down errors can often consume lots of time, and this hurts productivity.

Automation reduces both types of errors and helps the business achieve better time management and increased productivity.

Automation reduces both errors of omission and commission, helping the business to achieve better time management and increased productivity.

2. There Is Dynamic Reporting and Invoicing

When employees have mobile timesheets, they can generate their invoices on the road or at home so they don’t have to do this during normal business hours. The payroll manager also has his or her work cut; they can use the already digital invoices to automatically generate dynamic reports at a fraction of the time they would use to do it manually. They have more time left to engage in profit generating activities.

3. Faster Filling of Timesheets

Unlike Excel sheets or papers, workers use templates or autofill options to fill the cloud timesheets. This is both cost and time saving for the business.

Employees often fall behind on their timesheets and have to fudge their hours resulting in mix-ups in the hours or dates worked, and sloppy data overall.

4. It Is Easy to Set Up and Use Cloud Timesheets

You don’t need any infrastructure for a cloud based workforce management system. Neither is there any software to install. Both of these often consume time.

With this cloud-based service, the steps to onboard users are simple and most of the basic activities simply involve clicking a button and the process takes effect. Most of the tools also provide intuitive step-by-step onboarding and do a lot of hand holding for you.

So, if you are not already using cloud timesheets then there are great benefits that you’re leaving untapped.


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